Administrative Coordinator
Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
Summary:
Duties may include but are not limited to duties surrounding administrative support.
Essential Duties and Responsibilities:
- Preparation of the annual Operations & Maintenance budget.
- Perform monthly cost control analysis and forecasting.
- Assist with the preparation/monitoring of O&M & Capital projects.
- Complete financial project documentation.
- Input employee timesheets into the time reporting system.
- Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
- Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
- Review, code and submit invoices into the SAP Accounts Payable system.
- Work directly with vendors/contractors to resolve billing discrepancies.
- Assist with contracts for service and associated reporting, as needed.
- Various administrative support duties including training on computer applications, and special requests for information or reporting.
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include:
- 0 - 2 years of experience
Preferred: Bachelor’s degree in business administration, Accounting, or additional equivalent related experience
- Advanced oral and written communication skills.
- Proficient in Microsoft software.
- Exceptional interpersonal skills and ability to work closely with all levels of organization.
- Must be able to multi-task and prioritize competing deadlines
Working conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
- Normal office working conditions
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment.
- Ability to perform multiple tasks with minimal supervision.
- Ability to work overtime on short notice.
- Some travel and overnight stays will be required.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.