Sr Administrative Assistant
Summary: Provides administrative support for the Supply Chain Group (Procurement, Contracts &Fleet).
Essential Duties & Responsibilities:
- Assist as needed in special projects such as editing T&C’s in Word and uploading/sorting documents in SharePoint or FileNet.
- Maintain email distribution lists for various levels of Operations & Measurement management
- Prepare and approve time sheets – confirm time entries are correct with proper coding and employees and managers have approved
- Run Quarterly eTime accrual reports and distribute to management team
- Receive, sort, and distribute monthly wireless expense details report from Calero
- Complete expense reports monthly
- Book travel arrangements for staff
- Code Open Text Invoices for approval
- Food catering as needed
- Order flower etc. for funerals and other acknowledgements
- Schedule meetings and conference rooms
- Coordinate office moves
- Ensure workspace is setup and ready for new hires
- Order office supplies as needed and maintain supply rooms
- Manage mail and deliveries
- Submit service tickets to building management as needed
- Maintain all conference rooms on floor, making sure the equipment is operational and wireless devices are placed on chargers. Clean/erase white boards and ensure supply of markers and erasers are available
- Ensure department loaner laptop is refreshed every two weeks for updates
- Answer phones and perform other duties and tasks as needed for the team
Requirements:
Education and/or Experience, Knowledge, Skills& Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:
- 2+ years of administrative experience supporting multiple groups
- High school diploma or equivalent; Bachelor’s degree preferred, but not required.
- Excellent communication skills (both verbal and written) with the ability to effectively communicate with all levels across the organization
- Proficient in MS Office Suite including Word, Excel, PowerPoint, and Outlook. Must also have familiarity with SharePoint
- Detail oriented with demonstrated organizational skills
- Ability to work in a fast-paced environment and manage multiple projects with competing deadlines
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time with prolonged periods of sitting or standing.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.