Coordinator - Transportation
Primary Responsibilities:
The Transportation Data Coordinator will have a primary focus on assisting with data entry and coordination across our fleets. This includes processing invoices, vendor onboarding for the department, invoice research, general research, and reporting. Assistance with general administrative tasks to assist with department will also be necessary.
Data Coordinator
- Coordinate within the Transportation groups.
- Assist in maintaining department data for Transportation driver, mechanic and garage operations.
- Assist in maintaining equipment data of all active and retired equipment.
- Assist in the capital procurement process
- Assist in creation and monitoring of purchase orders for equipment
- Assist in maintaining accurate metrics on data collected and reporting for Operations team
- Ensure monthly invoices are processed timely through the coordination with the AP department for invoices requiring special handling
- Maintain reporting of missing documentation for billing process
- Research and determine action items on tracking documentation in billing process
Additional Related Tasks & Ad Hoc Items
- Assist with the tracking and processing of transactions associated with the acquisition of new equipment
- Assist with the coordination of units to be retired
- Assist with the tracking and retirement of all equipment
- Assist in coordinating with key departments when equipment will be acquired or retired.
- Assist with reporting on national account programs
- Assist in preparing shipping labels for supplies.
- Assist with GPS and Safety software utilized in field equipment.
- Assist in coordination of surplus equipment.
- Assist team in response inquiries from managers and other departments
- Responsible to maintain department phone listing, assist in Coordination of special meeting / meals, EZ Pass account monitoring.
- Extracting financial data company data for internal reporting, and assist vendors in reconciliations of payments
- Assist with payroll functions as needed within the department
- Serve as a backup on department payroll support functions
Minimum Requirements:
- A High School Diploma or equivalent and 0-2 years coordinator experience.
- Excellent interpersonal, oral and written communication skills, required.
- Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point, Teams) and familiarity with various cloud based systems.
Preferred Skills and Education:
- Usage of advanced Excel formulas and pivot tables
- Knowledge of SAP
An equal opportunity employer/disability/vet
Sunoco is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.