Lead Specialist - Event Planning
Position Summary:
The Event Planning Lead Specialist is responsible for spearheading, planning and executing a variety of events for Sunoco’s key customers. Events include high-end incentive trips, hospitality at major events such as NASCAR and Formula 1, tradeshows and conferences. This high-impact role will work across functions and interact with customers, vendors and senior leaders within the organization. This role reports on-site at our Dallas, TX office.
Essential Duties and Responsibilities:
- Ideate, plan and execute several small to large-scale events. Work with Executive Team to understand Sunoco’s goals and objectives, and execute events that support overall company strategy.
- Oversee annual event calendar and event budgets ensuring cost-effectiveness and adherence to financial targets.
- Plan and facilitate all logistics for events including location and venue selection, contract negotiation, registration, catering, entertainment, transportation, decor, etc.
- Collaborate with cross-functional teams, including Marketing and Sales to ensure flawless execution, brand consistency and delivery of top-notch customer experience.
- Manage and maintain vendor relationships and including Hotels, Production, DMC, Venues, Décor, Entertainment, and other industry contacts.
- Create and manage project, process and program documents and implement mechanisms to standardize their use in order to maintain well managed programs.
- Remain ahead of the curve with trends in event planning and proactively identify and solve operational challenges.
Knowledge, Skills and Abilities:
- Can-do attitude with the ability to think several steps ahead to anticipate problems and create solutions
- Ability to develop and maintain relationships with clients, vendors, and stakeholders
- Ability to champion the Sunoco brand and build a rapport with event attendees
- Ability to effectively work cross functionally with other departments and functions
- Solid written and oral communication skills and ability to collaborate across internal and external teams
- Exceptional organizational and project management skills, ability to manage multiple projects, meet deadlines, and strong attention to detail
- Superior customer service skills. A calm and organized approach to working in high pressure situations
- Results oriented with a proven track record of leadership and taking ownership that produces exceptional results
Education and Experience:
- Bachelor’s degree in Hospitality, Event Management or related field. Degree in other fields with demonstrated ability and experience also accepted
- 8+ years of experience in managing customer events. Experience with high-end events preferred
- Proficient with Cvent event management software
- Flexibility for domestic or international travel. Flexibility to work occasional nights and weekends, as needed. Willingness to travel (up to 20%)
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER:
The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.