Administrative Assistant

📁
Administrative
📅
1910003096 Requisition #
Share this Job
Summary:
 

This position will be responsible to provide administrative support to the Contract Administration department.

 

Essential Duties and Responsibilities: 

  • Route documents for execution using DocuSign
  • Upload documents to FileNet
  • Schedule appointments and meetings, arrange travel, and catering needs
  • Maintain spreadsheet to track documents
  • Process incoming and outgoing mail using USPS and FEDEX
  • Maintain stock room and breakroom by ordering supplies
  • Process terminated contracts using ET’s document retention policy
  • Responsible for creating and maintaining files
  • Coordinate maintenance work with ET Building Services
  • Performs other duties and tasks as determined by the management team
  • Effective communication and coordination with all departments with the company are essential in the role

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

  • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
  • A High School Diploma or equivalent
  • Proven administrative or assistant experience
  • 0 - 2 years administrative experience
  • Excellent written and verbal communication skills with strong interpersonal skills
  • Excellent organization skills with high level of attention to detail
 

Preferred Qualifications:

 
  • Proficiency with DocuSign, FileNet, SharePoint, highly desired
  • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint
  • Proven administrative or assistant experience
  • Excellent organization skills with high level of attention to detail
  • Excellent written and verbal communication skills with strong interpersonal skills
  • Experience with Quorum Contract Management System is a plus
 
Working Conditions:
 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Usually, normal office working conditions.
  • Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
  • Occasional overnight travel may be required.
  • Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
 

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. To view a notice describing federal equal opportunity and pay transparency laws, please click here.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact the EEO Coordinator at 713-989-2247. This number is for reasonable accommodation requests only.

 

Energy Transfer participates in the E-Verify program.