Specialist - Maintenance Planner/Scheduler

1910001198 Requisition #
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Planner/Scheduler position is responsible for the effective execution of all maintenance work control processes. This position works directly with the Technical/Maintenance Supervisor(s) to ensure efficient and effective use of planning and scheduling all resources to conduct maintenance activities which result in minimum downtime and maximum productivity. The Planner/Scheduler is empowered to manage work priority, develop job plans, define parts and material, define crafts and skills and engage the proper resources to develop a safe, effective and efficient work control plan. Responsibilities include the completion of planning/scheduling activities within the maintenance organization by utilizing advanced technical knowledge of maintenance crafts, planning, scheduling, and coordinating techniques, as well as applying innovative operation theories, concepts, technology and negotiation skills. Utilizes the Plant Maintenance system in SAP (a maintenance work order system) to review, prioritize and schedule maintenance work; negotiates down time with operations to accommodate required maintenance activities. Appropriates materials for maintenance activities; coordinates scheduling of critical inspections for compliance with all pertinent regulatory agencies. In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities.


Duties and Responsibilities

Once a valid work request is submitted, the Planner/Scheduler will prioritize, plan, schedule and follow-up on accuracy of the job plan for all planned (PM, DOT and corrective) work. Their focus is not day to day but is to be proactive and optimize workforce productivity and minimize downtime by managing work 1 week or more in advance. In performance of these duties the planner/scheduler has the following responsibilities:

  • Principle contact and liaison between the maintenance department and operation planning.
  • They ensure the area, department or facility in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.
  • Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority.
  • Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
  • Identifies work requiring engineering design and reviews them with engineering.
  • Escalates issues to the Technical Supervisor for work which is high priority and or compliance related.
  • Obtain and organize all information required for the crafts to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Supplement this information by preparing any additional sketches, drawings, diagrams, notes, or any instructional material which will clarify the work to be performed.
  • Approach all aspect of the work being performed with safety as the highest priority.
  • Manage the status of work control and backlog for work order submission to work order completion.   Status may include: waiting for planning, waiting parts, ready to schedule, scheduled, etc.
  • Verifies all material, information, tools and labor are available prior to scheduling.
  • Works with Maintenance leads, supervisors and planners to determine resource availability and work to level the work force.
  • Develops a preliminary workforce schedule by technician ensuring all skills requirement and resource availability is met.
  • Actively participate in scheduling meeting with operation partners to finalize priority of work orders, optimum downtime windows, and necessary lead times.
  • Finalize the Maintenance resource schedule based on agreed plan with production.
  • Follow up and communicates schedule to all resources: maintenance, production, outside services, stores and engineering.
  • Issue scheduled work orders with job plan packets to supervisors. Address any questions about the job plan packets.
  • Manage a backlog of work orders which require major or significant portion of the facility to be shutdown.
  • Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the Preventative Maintenance manager.

Required Skills
  • High school diploma or equivalent.
  • Minimum 6 years maintenance experience.        
  • Mechanical/electrical background is necessary.
  • Solid computer skills. – Excel, Word, Power point, etc.
Preferred Skills
  • Experience in SAP Plant Maintenance.
  • Associates or bachelor's degree preferred, but not required. 
  • Apprenticeship program or technical school background is desirable.

Equal Opportunity Employer/Minority/Female/Disabled/Veteran

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.


DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.



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Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. To view a notice describing federal equal opportunity and pay transparency laws, please click here.

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