Sr Coordinator - Mailroom
Summary: Performs various mailroom duties and also backup responsibilities for the Company switchboard.
Package Delivery Duties and Responsibilities
- Responsible for organizing and distributing packages among departments within the corporation. Duties include receiving deliveries from USPS/FedEx/UPS, sorting packages by departments and distributing items to each department.
- Sign for and account for all incoming deliveries.
- Receive and input USPS/UPS/FedEx/Staples packages into WTS system.
- Deliver morning & afternoon USPS/UPS/FedEx/Staples packages.
- Replace toner on copy machines and deliver copy paper as needed to all floors.
- Sell stamps, meter or create FedEx labels from 11:00-1:00 for employees.
- Backup to mail delivery twice a day.
- Other duties as needed.
Backup Mail Clerk Duties and Responsibilities
Backup Mail Clerks are responsible for a variety of tasks throughout the workday. The common duties and responsibilities of a Mail Clerk include:
- Open/Close Mailroom
- Create Manual logbook for incoming package delivery
- Receive and input packages into Web Tracking System (WTS) and deliver early morning FedEx & UPS.
- Collect payment for postage stamps, metered postage, FedEx and outgoing packages.
- Send out inner-office FedEx envelopes three times a week to outside offices.
- Sort all Picked up USPS/FedEx/UPS and send out.
- Update employee list and set up new mail stops for employees.
- Deliver First Overnight FedEx and UPS.
- Stock FedEx/USPS and UPS supplies.
- Other duties as needed
Backup Switch Board Operator Duties and Responsibilities
- Daily duties for backup switchboard operators vary depending on their work environment and how many incoming calls and customers they must manage. However, there are several tasks commonly associated with the job, including:
- Cover morning, afternoon and lunch breaks for Front Desk.
- Answer Multi-Line Phone System (Cisco) Incoming Calls.
- Direct clients, staff, & vendors to the applicable party.
- Cover front desk from 4:00 - 5:00 p.m., then close front desk.
- Schedules Conference Rooms for all staff/employees, such as executives.
- Books Pool Cars upon request for employees.
- Controls & distributes Temporary badges for visitors/employees.
- Validates visitors parking
- Manages Woodlands Express Park & Ride ticket books.
- Other duties as needed.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
Required Skills (External)
- High school diploma or equivalent
- 2-5 years of related experience
- Ability to lift and carry items up to 50 lbs
- Strong customer service skills
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
1. Usually, normal office working conditions.
2. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
3. Must be able to lift and carry up to 50 pounds.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.