Sr. Specialist - Terminal Scheduler

Terminal Scheduler – Job Responsibilities

·         Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks.

·         Maintain and update scheduling tools to track customer movements, throughput, and inventories.

·         Receive and process customer nominations by the 15th of each month for the following month’s business via Transport4 and email.

·         Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters.

·         Compare inbound supply and outbound demand to project inventories up to 45 days in advance.

Pipeline Scheduling

·         Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity.

·         Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required.

·         Balance inbound and outbound volumes to maintain safe and optimal inventory levels.

Marine Dock Scheduling and Vessel Vetting

·         Review and approve dock nominations to ensure they do not exceed available dock capacity.

·         Allocate dock capacity using existing contracts and historical throughputs when necessary.

·         Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks.

·         Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed.

Railcar Scheduling

·         Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity.

·         Coordinate with Operations and Business Development on updated rail nominations.

·         Allocate rail capacity as needed using historical throughput data and contractual limits.

·         Communicate daily schedules to support efficient loading, unloading, placement, and switching operations.

·         Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal.

·         Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements.

Truck Rack Scheduling

·         Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply.

·         Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed.

·         Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand.

Daily Scheduling and Reporting

·         Continuously update daily schedules to reflect real-time movements and inventory projections.

·         Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets.

·         Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development.

Inventory Management

·         Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills.

·         Utilize standardized inventory tracking formats across terminals to streamline processes.

·         Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization.

·         Track leased storage customer inventories daily to ensure compliance with contractual requirements.