Associate Specialist – Corporate Records
Summary:
We are looking for a diligent and detail-oriented Associate Specialist -Records Management to join our organization. This position will be responsible for administering the efficient and compliant management of records throughout their lifecycle. The ideal candidate will have a strong understanding of records management principles, excellent organizational skills, and be detail oriented. This role requires a proactive individual who can collaborate with cross-functional teams and ensure that records are accurately classified, stored, and disposed of in accordance with legal and regulatory requirements.
Essential Duties and Responsibilities
· Assist with efforts to review and migrate or dispose of network drive content.
· Utilize applicable IT systems to establish monitoring controls to prevent the accidental loss of information.
· Interacts with users to gather requirements, build and maintain network drive repositories, organize content, enforce governance protocols, and promote best practices for records storage.
· Assist with developing, documenting, and implementing standard procedures and best practices.
· Perform security access reviews to ensure compliance with the organization’s data classification and privacy policies.
· Create and maintain the data map of the organization’s data and document legal holds, as applicable.
· Provide business process and technical support for certain records storage and sharing applications.
· Assist with special projects as applicable.
Education and/or Experience, Knowledge, Skills & Abilities
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
· Bachelor's degree or equivalent work-related experience.
· 2-to-5-year experience in a records management or related role.
· Proficient in Microsoft Office Suite (e.g., Excel, Word, PowerPoint)
· Strong knowledge of records management principles, practices, and standards.
· Familiarity with records management systems and software.
· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
· Strong analytical and problem-solving skills.
· Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
· Ability to lift 50 lbs.
Required experience is commensurate with the selected job level:
· The Associate Specialist level requires a Bachelor’s degree or equivalent experience and 0-2 years of relevant job related experience
- The Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 2-5 years of relevant job related experience
· The Senior Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 5-8 years of relevant job related experience
· The Lead Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 8+ years of relevant job related experience
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
· Usually, normal office working conditions.
· Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
· Occasional overnight travel may be required.
· Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.