Specialist – Corporate Records
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Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.
Come join our award winning 11,000 strong organization as we fuel the world and each other!
Summary:
We are looking for a diligent and detail-oriented Records Management Specialist to join our organization. This position will be responsible for administering the efficient and compliant management of records throughout their lifecycle. The ideal candidate will have a strong understanding of records management principles, excellent organizational skills, and be detail oriented. This role requires a proactive individual who can collaborate with cross-functional teams and ensure that records are accurately classified, stored, and disposed of in accordance with legal and regulatory requirements.
Essential Duties and Responsibilities:
Records Life Cycle Management
· Maintain records classification schemes and retention schedules to ensure consistent and effective categorization of records.
· Collaborate with relevant stakeholders to determine appropriate metadata and indexing standards for records to ensure easy retrieval and accessibility.
· Coordinate the secure destruction or transfer of records in compliance with legal, regulatory, and business requirements.
· Work with department coordinators in managing and requesting physical records.
Records Management System Implementation and Maintenance
· Configure and maintain records management software and databases, ensuring data integrity and security.
· Provide training and support to users on the effective use of records management systems.
Compliance and Policy Enforcement
· Maintain records management policies, procedures, and standards to ensure compliance.
· Conduct regular audits and assessments to identify areas of non-compliance and recommend corrective actions.
Training and Communication
· Participate in training sessions to educate employees on records management best practices, policies, and procedures.
· Provide guidance and support to employees on records management-related inquiries and issues.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
· Bachelor's degree or equivalent work-related experience.
· 2-to-5-year experience in a records management or related role.
· Proficient in Microsoft Office Suite (e.g., Excel, Word, PowerPoint)
· Strong knowledge of records management principles, practices, and standards.
· Familiarity with records management systems and software.
· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
· Strong analytical and problem-solving skills.
· Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
· Ability to lift 50 lbs.
Required experience is commensurate with the selected job level:
· The Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 2-5 years of relevant job related experience
· The Senior Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 5-8 years of relevant job related experience
· The Lead Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 8+ years of relevant job related experience
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
· Usually, normal office working conditions.
· Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
· Occasional overnight travel may be required.
· Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
Required experience is commensurate with the selected job level:
- The Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 2-5 years of relevant job related experience
- The Senior Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 5-8 years of relevant job related experience
- The Lead Specialist/Analyst level requires a Bachelor’s degree or equivalent experience and 8+ years of relevant job related experience
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.