Sr Coordinator - Field
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Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
Come join our award winning 11,000 strong organization as we fuel the world and each other!
This position will provide administrative support to the Devore and Bergstrom Facilities located in North Dakota with the reporting location to be Watford City, ND. The successful applicant will assist area management in preparation of annual budgets, generating daily reports, analyzing data, coding invoices and other office duties as required.
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Provide assistance to Area Management and other area employees as required.
- Maintain calendars and schedules and coordinate meetings and conference calls.
- Assist Area Management with development and preparation of annual budgets.
- Generates detail reports by budget type, analyze and provide comparisons from previous years.
- Analyze monthly budget results and provide high level variance to Area Management and Teams.
- Track and process accruals on a monthly basis.
- Monthly update project status, in-service date and completion dates on Area’s Project Tracker.
- Accounts payable - Review all invoices for accuracy and compare against approved contract rate sheets and resolve discrepancies.
- Code and pay invoices in OpenText or Apptus system to ensure that all invoices are paid in a timely manner and making sure all are paid by month / year-end.
- P-Card Processing – Reviews accuracy of coding and purpose on area employees expense reports prior to manager’s approval.
- Provides training to field employees on new systems and administrative processes.
- Meeting coordination, to include scheduling, reservations and travel arrangements based on brief instructions.
- Attend monthly safety meetings per company requirements.
- Work with outside vendors.
- Handle special projects as required.
- Assist departmental management team and staff as needed.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- A High School Diploma including at least 2 years practical experience as an administrative support professional in a fast-paced work environment.
- Advanced knowledge of office practices and procedures.
- Organizational and prioritization skills and good communication skills with both internal and external customers.
- The ability to work in a group environment as well as independently.
- Excellent interpersonal, oral and written communication skills required.
- Ability to work in a fast-paced environment on multiple, concurrent assignments.
- Must be able to work effectively with a diverse workforce, set own priorities, and balance multiple jobs to meet deadlines.
- Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity or ability to learn company computer management systems including SAP, Apptus, Concur, ADP E-Time.
- Flexibility to work extended hours if required
- The coordinator level requires 0-2 years of relevant job-related experience
- The senior coordinator level requires at least 2+ years of work experience
Preferred Qualifications:
- Previous oil and gas industry experience is a plus
- Must be able to attend training (some overnight) on an as needed basis
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. Occasional overnight travel may be required. Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.